Show Dates, Set-up and Dismantle
Tentative dedicated show hours are as follows:
Mon., Oct. 29, 2012
Exhibitor Move-In: 8:00 a.m.-4:00
p.m.
Opening Reception:
6:00-8:00 p.m.
Tues., Oct. 30,
2012
Show Hours: 7:30
a.m.-7:00 p.m.
Wed., Oct. 31, 2012
Show Hours: 7:30 a.m.-2:00
p.m.
Exhibitor Move-Out:
2:00-5:00 p.m.
Vendors may not begin dismantling displays prior to 1:00 p.m. Violation may jeopardize your ability to exhibit in future shows.
IAEM uses many methods to drive traffic to the hall, including high value door prizes requiring winners to be present. IAEM dedicates time on the conference program for exhibits visits.
Set-up and dismantle must occur during the specified times.
Exhibit
Area
IAEM reserves the right to amend the floor plan if, in its judgment, it is in the best interest of the Exhibition and overall needs of exhibitors. IAEM may relocate any exhibit at any time.
Booth Assignments
Booths will be assigned on a first-come, first-reserved basis to paid exhibitors. All effort will be made to accommodate location preferences. We will attempt to physically separate competitors, and exhibitor cooperation in this regard is appreciated.
Cancellation
100% of total amount must accompany all new contracts submitted on or after Jan. 1, 2012. All Cancellations Must Be Received in Writing. Space cancelled or reduced on or before June 1, 2012 will be charged a 25% service charge on the cost of the original space. The full contract price is due and payable and non-refundable for any space/exhibits plus cancelled or reduced on or after June 1, 2012. Once this contract is signed and exhibit space is allocated you are contracted to the exhibit space.
Subletting of Space
Exhibitor agrees not to assign, sublet or apportion its space or any part thereof.
Security
Security will be provided during the show and between the exhibit hours. IAEM and EMEX assumes no responsibility for loss or damage by any cause.
Liability
IAEM and EMEX assumes no liability whatsoever for loss or damage through any cause, of goods, or other materials owned, rented or leased by the exhibitor. The exhibitor shall indemnify IAEM and EMEX against and hold it harmless for any complaints, suits or liabilities resulting from the negligence of the exhibitor in connection with the exhibitor's use of the display space.
Service Contractor Desk
Contractors for furniture, labor, electrical service, etc., will maintain a desk in the area during the installation and dismantling periods for the convenience of the exhibitors.
Booth Personnel
The cost of each 10' x 10' booth entitles exhibitors to two booth personnel. These individuals may attend all IAEM programmed meals and the conference sessions. Additional company representatives are welcome and must be registered. The cost will be $275 per person.
Exhibitor Directory
Vendor contact information and a brief description of each exhibitor's service/product will be listed in the "Guide to Exhibitors" program section on the condition that the information is submitted by the exhibitor to EMEX no later than Sept. 24, 2012. Exhibiting companies may run their logo adjacent to their description
for a $200 fee, conditional on provision of electronic format artwork via email to smeyers@iaem.com no later than Sept. 24, 2012. Logo dimensions may not exceed 1¼" (high) x 2" (wide). The logos will be printed in the official colors for the IAEM printed materials.
