Show Management.

The word "Management" as used herein shall mean the EMEX staff or the International Association of Emergency Managers in the management of EMEX 2008. 

Exhibit Manager Clay Tyeryar will be available to exhibitors for the duration of the event.

Show Dates, Set-up and Dismantle.  

Set-up:  
Mon., Nov. 17, 2008
8:00 a.m.-4:00 p.m.
If more time is needed for set-up, please contact
IAEM staff for assistance. Vehicle set-ups are to be coordinated with exhibit contractor.

Show Hours & Events: 

There will again be dedicated show hours, which will be confirmed when the conference program is finalized.

Mon., Nov. 17, 2008
5:00-7:00 p.m.
 
Tues., Nov. 18, 2008
7:00 a.m. - 5:00 p.m.
 
Wed., Nov. 19, 2008
7:00 a.m. - 5:00 p.m.

Dismantle:  
Wed., Nov. 19, 2008
1:00-5:00 p.m.

Vendors may not begin dismantling displays prior to 1:00 p.m. Violation may jeopardize your ability to exhibit in future shows.

Note that show times will include several dedicated visitation periods with meals/refreshments, served within the exhibit hall. Details will be available when the conference program has been finalized. 

Set-up and dismantle must occur by the specified times.

Exhibit Area 
IAEM reserves the right to amend the floor plan if, in its judgment, it is in the best interest of the Exhibition and overall needs of exhibitors. IAEM may relocate any exhibit at any time.

Booth Assignments
Booths will be assigned on a first-come, first-reserved basis to paid exhibitors. All effort will be made to accommodate location preferences. We will attempt to physically separate competitors, and exhibitor cooperation in this regard is appreciated.

Cancellation
In the event that it is necessary to cancel your company's reserved booth, no refunds will be made after October 1, 2008. All cancellations must be in writing.

Subletting of Space
Exhibitor agrees not to assign, sublet or apportion its space or any part thereof.

Security
Security will be provided during the show and between the exhibit hours. IAEM and EMEX assumes no responsibility for loss or damage by any cause.

Liability
IAEM and EMEX assumes no liability whatsoever for loss or damage through any cause, of goods, or other materials owned, rented or leased by the exhibitor. The exhibitor shall indemnify IAEM and EMEX against and hold it harmless for any complaints, suits or liabilities resulting from the negligence of the exhibitor in connection with the exhibitor's use of the display space.

Service Contractor Desk
Contractors for furniture, labor, electrical service, etc., will maintain a desk in the area during the installation and dismantling periods for the convenience of the exhibitors.

Booth Personnel
The cost of each 10' x 10' booth entitles exhibitors to two booth personnel. These individuals may attend all IAEM programmed meals and the conference sessions. Additional company representatives are welcome and must be registered. The cost will be $250 per person.

Exhibitor Directory
Vendor contact information and a brief description of each exhibitor's service/product will be listed in the "Guide to Exhibitors" program section on the condition that the information is submitted by the exhibitor to EMEX no later than October 1, 2008. Exhibiting companies may run their logo adjacent to their description for a $150 fee, conditional on provision of electronic format artwork to EMEX 2008 by October 1, 2008. Logo dimensions may not exceed 1¼" (high) x 2" (wide). The logos will be printed in the official colors for the IAEM printed materials.